Copera vs Google Workspace
Everything in Google Workspace, reimagined for teams. Unlimited members, free.
TL;DR
Google Workspace Business Standard costs $14/user/month for email, docs, drive, and video. Copera includes all these capabilities plus project management, e-signatures, whiteboards, and team chat, all free with unlimited members.
Feature Comparison
| Feature | Copera | Google Workspace |
|---|---|---|
| Email inbox | ||
| Documents | ||
| Spreadsheets/databases | Database boards | Google Sheets |
| Cloud storage | 5GB (free) | 2TB |
| Video conferencing | Google Meet | |
| Team chat | Google Chat | |
| Calendar | Planned | |
| Project management | ||
| E-signatures | ||
| Whiteboards | Jamboard (deprecated) | |
| AI assistant | Free weekly AI allowance | Gemini (paid) |
| Price | $0 · unlimited members | $14/user/mo |
Cost at Scale
10 users
$1,680/yr
$0/yr
Save $1,680
25 users
$4,200/yr
$0/yr
Save $4,200
50 users
$8,400/yr
$0/yr
Save $8,400
100 users
$16,800/yr
$0/yr
Save $16,800
250 users
$42,000/yr
$0/yr
Save $42,000
What Copera does better
- Free, while Google Workspace charges $14/user/month
- Built-in project management (Kanban, Gantt, tables)
- E-signatures included (Google requires DocuSign add-on)
- Purpose-built for team collaboration (not adapted from consumer tools)
What Google Workspace does better
- Much more cloud storage (2TB vs 5GB on free)
- Calendar is more mature (Copera calendar is planned)
- Deeper integration with the broader Google ecosystem
- More established admin controls for large organizations
- Google Sheets is more powerful than database boards for spreadsheet use cases
How to Switch from Google Workspace
Sign up for a free Copera workspace
Import documents from Google Drive
Set up email inbox in Copera
Create project boards for your team's workflows
Invite team members, with unlimited free members
Use Copera video calls instead of Google Meet
FAQ
Can Copera replace Gmail?
Copera includes email inbox functionality. For teams with heavy email needs, it works well. Power Gmail users may want to evaluate the feature set.
What about Google Drive storage?
Copera's free plan includes 5GB of media storage, and only media counts against it. Messages, docs, boards and tasks stay unlimited. Storage add-ons scale up from there. Google Workspace includes 2TB, so if you need massive storage out of the box, that's an advantage.